東京工業大学工学院、物質理工学院、環境・社会理工学院

Japanese

Engineering School Exchange Programs

Table of contents

Overview

SERP 001

Tokyo Tech's Engineering School offer various international exchange programs for talented students with the overseas partner institutions listed on this website. In these programs, students are sent to the host institution's laboratory to conduct research. We believe that these experiences will help students to develop skills and mutual understanding in their research fields, which are necessary for future global researchers. Students who are selected through a screening process will receive partial Financial support for their study abroad (dispatch) expenses from Engineering School Funds.


Call for Applications

The "Call for Applications" will be announced to the faculty members of Engineering Schools as well as on The Tokyo TECH website.
In principle, application to the C1 program is open once a year for the summer dispatch only, though some institutions may open additional applications for fall dispatch. Applications for C2, C3, and C4 are open three times a year, while that for C5 is when the program is available.
SummerFallWinter
Application periodNovember-DecemberApril-MayAugust-September
ScreeningMid-JanuaryEnd of May - Beginning of JuneEnd of September - Beginning of October
DepartureJuneSeptemberDecember
Program CategoryC1・C2・C3・C4(C1)・C2・C3・C4C2・C3・C4

Application Requirements

  1. Postgraduate students (PhD or Master’s) of Engineering Schools at Tokyo Tech.
  2. Students who satisfy the requirements provided by the program and host institutions, including language ability and grades. Please refer to the “Call for Applications” for details which are provided by each host institution.
  3. TOEFL (iBT) 70 or above, TOEIC 650 or above

  *The requirements for the C5 program may differ from the above.

Other information

東工大留学生

Expenses

  1. Airfare expenses and/or a scholarship will be provided based on screening results.
  2. No additional payment will be made for research equipment/facility usage fees or registration fees at your host Institute.
  3. Expenses for VISA applications must be paid by participants.
  4. Japanese government (MEXT) scholarship students or JSPS Research Fellows will be provided only with airfare expenses (or paid in part thereof).
  5. If you receive other scholarships, you are still eligible to receive a stipend provided from the Engineering Schools’ Fund, though the amount will be adjusted. Please provide information regarding other scholarships you receive in your application.

    Notes

    1. It takes at least three months from the time of acceptance to the start of study abroad, so please allow plenty of time for the start of study abroad.
    2. Make your study plan carefully considering class times and examination periods at Tokyo Tech. The International Exchange Team and the Committee will not be involved in any coordination with the faculty member in charge of the class the student is taking, so please do so at your own risk.
    3. Submit your application documents by the deadline. The interview date will not change under any circumstances.
    4. Nominated students are required to take the “International Research Program” course (breadth course) designated by the faculty.
    5. Nominated students are encouraged to participate in International Exchange Events organized by Tokyo Tech or Engineering Schools for extra material to include in their study abroad report in the Tokyo Tech on the Student Experiences.


    Application and Screening

    1. Submit application documents to the International Exchange Team, following instructions written on the “Call for Applications”.
    2. A review of the submitted documents and an interview will be conducted by the International Exchange Committee members.
    3. The interview will be conducted in English. Applicants are required to make a brief self-introduction and explain their study-abroad plan in five minutes. This will be followed by a five-minute Q&A session.
    4. Do not distribute documents during the interview. All necessary information should be included in your application.

    Procedures

    If you are selected for the program, please follow the necessary procedures and instructions from the International Exchange Team. A brief summary of required actions is listed below.
    Before Studying Abroad
    TimeActionRelated offices, etc.
    As soon as possible1

    Decide on the period of your stay2 and get approval at a faculty meeting.
    And submit Overseas Travel Notice.

    T2APPs
    More than two months prior to the commencement month of your study abroad Submit a “Request to Study Abroad”T2APPs
    Soon after you decide your period of staySubmit a “Letter of Commitment”T2APPs
    Two months prior to your departureProcedures to receive JASSO Scholarship3
      *Eligible persons only
    International Exchange Team
    More than one month prior to your departureProcedures to receive Engineering School Funds3
      *Eligible persons only
    International Exchange Team
    During the Course Registration Period Take the “International Research Program” course (breadth course)Email Faculty and International Exchange Team
    Two weeks prior to your departure Purchase the Overseas Travel Insurance designated by Tokyo Tech (JPY 30 mil. or more medical treatment and rescue coverage, and JPY 100 mil. or more indemnity liability)
    Online registration
    Prepare by yourself
    • VISA application (if necessary)4
    • Flight and accommodations
    1. Approval should be obtained more than two months prior to your departure (For example, if you depart in September, you have to get approval by the end of June). Please decide on your period of stay while keeping in mind that it takes more than three months to start your studies abroad after your application has been accepted by the host laboratory.
    2. If you change your period of stay, please contact both the International Exchange Team and update T2APPs ASAP. The stipend from the Engineering Schools’ Funds may be reduced with shortened study periods.
    3. The amount paid from the Engineering Schools’ Funds may be adjusted for recipients of other scholarships such as JASSO.
    4. Please check with your host institution regarding your VISA and submit the application by yourself. The International Exchange Team will issue the certificate required for a VISA application as per your request.
    After Studying Abroad
    TimeActionRelated offices, etc.
    Before returning to Japan Request Academic Supervisor at Host Institution to write
    • An "evaluation" (any format)1
    • A "record of the research done"
     
    Soon after returning to Japan Submit
    • a “Study Abroad Report”
    • a "Study Report"
     
    Within two weeks after returning to Japan Those who received a JASSO scholarship must submit the necessary forms  Eligible persons only International Exchange Team
    Within one month after returning to Japan
    • "Eng. Schools Int’l Exchange Program Report"2
    • Documents for immigration confirmation (photocopy of passport pages or air tickets)
    • The "evaluation"1 written by the supervisor at the host institution.
    International Exchange Team
    Procedure for approval of credits obtained while studying abroad Student Div. (Ookayama・Suzukakedai)
    1. JASSO Scholarship recipients are required to submit an evaluation.
    2. Reports submitted by participants are posted on the website window.

    Five categories of programs

    C1: Summer Exchange Research Program (SERP)

    OutlineShort term study-abroad program at SERP partner institutions
    Call for ApplicationsOnce a year (November - December, Screening in January)
    No. of Nominees Around two students per institution (GPA requirement for the previous year: above 2.30)
    Tuition Waived
    Enrolment Period Two to three months from June to September (details depend on the host laboratory).
    Not less than 60 days.
    SERP partner universities
    Institution Department or school
    * University of Cambridge Department of Engineering
    University of Oxford Department of Materials
    University of Warwick School of Engineering
    University of Southampton (not specified)
    Ecole Polytechnique (not specified)
    Sorbonne Universite (formerly Universite Pierreet-Marie-Curie) (not specified)
    Universidad Politecnica de Madrid (not specified)
    * RWTH Aachen University Faculty of Mathematics, Computer Science and Natural Sciences
    Faculty of Civil Engineering
    Faculty of Mechanical Engineering
    Faculty of Georesources and Materials Engineering
    Faculty of Electrical Engineering and Information Technology
    University of Wisconsin - Madison College of Engineering
    UC Santa Barbara College of Engineering
    Karlstad University Faculty of Health, Science and Technology
    University of the Basque Country Faculty of Engineering

    Notes

    1. Applicants are required to contact the International Exchange Team for instructions prior to application.
    2. For institutions marked with an asterisk (*), start negotiating with the host institution faculty after contacting the team, and obtain written acceptance prior to application.
    3. For institutions other than those marked with an asterisk (*), refrain from starting negotiations.
    4. Please note that you may not be accepted to the laboratory of your choice depending on the convenience of the host institution.

    C2-a:AOTULE Student Exchange Program (AOTULE)

    OutlineShort term study-abroad program at AOTULE member institutions
    Call for ApplicationsThree times a year (screening: January, June, and October)
    No. of Nominees Around two students per institution (GPA requirement for the previous year: 2.30 or above)
    Tuition Waived
    Enrolment Period Two to three months (details depend on the host laboratory).
    Not less than 60 days.
    AOTULE member institutions
    Institution Department or school
    The University of Melbourne School of Engineering
    Tsinghua University School of Aerospace Engineering
    National Taiwan University College of Engineering
    College of Electrical Engineering and Computer Science
    The Hong Kong University of Science and Technology School of Engineering
    Institut Teknologi Bandung (not specified)
    KAIST
    Korea Advanced Institute of Science and Technology
    (not specified)
    University of Malaya Faculty of Engineering
    Indian Institute of Technology Madras (not specified)
    Hanoi University of Science and Technology (not specified)
    Nanyang Technological University College of Engineering
    Chulalongkorn University Faculty of Engineering
    University of Moratuwa (not specified)

    Notes

    1. Applicants are required to contact the International Exchange Team for instructions prior to application. Refrain from starting negotiations with the host institution faculty before contacting the team.
    2. Please note that you may not be accepted to the laboratory of your choice depending on the convenience of the host institution.

    C2-b: Asia-Oceania Strategic Universities Exchange Program (AOSU)

    OutlineShort term study-abroad program at AOSU partner institutions
    Call for ApplicationsThree times a year (screening: January, June, and October)
    No. of Nominees Around two students per institution (GPA requirement for the previous year: 2.30 or above)
    Tuition Waived
    Enrolment PeriodTwo to three months (details depend on the host laboratory).
    Not less than 60 days.
    AOSU partner institution
    Institution Department or school
    Wuhan University of Technology
    (not specified)
    National Cheng Kung University
    College of Engineering
    Thammasat University School of Engineering
    Singapore University of Design and Technology (not specified)
    National Taiwan University of Science and Technology College of Engineering
    College of Electrical Engineering and Computer Science
    College of Applied Sciences

    Notes

    1. Applicants are required to contact the International Exchange Team to seek instructions prior to application. Refrain from starting negotiations with the host institution faculty before contacting the team.
    2. Please note that you may not be accepted to the laboratory of your choice depending on the convenience of the host institution.

    C3: Other Institutions Having School-to-School or University-Wide Student Exchange Agreement

    OutlineStudy at partner institutions (excluding institutions listed in C1 and C2)
    Call for ApplicationsThree times a year (screening: January, June, and October)
    No. of Nominees Not specified
    Tuition Tuition waiver is not guaranteed.
    Enrolment Period Two to three months (details depend on the host laboratory).
    Not less than 60 days.

    Notes:

    1. Applicants are required to write the name of the research group/department of the host institution at which they prefer to be accepted on their application form. In addition, it would be preferable for applicants to start negotiating with the host institution faculty and obtain written acceptance prior to submitting their application.
    2. In principle, applicants for category (C3-b) should apply for a relevant university-wide student exchange program and be accepted before the application. Applicants who could neither apply for the relevant university-wide program nor be accepted are required to attach a written statement of reasons (any format) to explain their application to this program.

    Host institutions in the past years (listed in random order)

    University of Washington, University of California, Berkeley, Georgia Institute of Technology (USA), The University of British Columbia (Canada), ETH Zurich, Swiss Federal Institute of Technology Lausanne (Switzerland), KTH Royal Institute of Technology, Jonkoping University (Sweden), TU Delft (the Netherlands), Technische Universitat Munchen, German Aerospace Center (Germany), University of Genoa (Italy), Middle East Technical University (Turkey), Seoul National University (South Korea).

    C4 : Exchange with Other Institutions Deemed Necessary or Appropriate by Engineering Schools

    OutlineInstitutions to which the Engineering Schools may deem it necessary or appropriate to dispatch their students, except for the host institutions listed in categories (C1), (C2), and (C3).
    Call for ApplicationsThree times a year (screening: January, June, and October)
    No. of Nominees Not specified
    Tuition Tuition waiver is not guaranteed.
    Enrolment Period Two to three months (details depend on the host laboratory).

    Notes:

    1. Applicants are required to write the name of the research group/department of the host institution at which they prefer to be accepted on their application form, and attach a written statement of reasons (any format) explaining why they chose this institution.
    2. A written statement of reasons (any format) issued by a department chair or academic supervisor is also required to be attached to the application form.
    3. It is preferable that applicants start negotiating with the host institution faculty and obtain written acceptance prior to submitting the application.

    Host institutions in the past years (listed in random order)

    The Catholic University of America (USA), University of Toronto (Canada), Max Planck Institute (Germany), University College Dublin (Ireland), City University of Hong Kong (China).


    C5 : Temporary Student Exchange Program by Engineering Schools

    OutlineTemporary (limited term) exchange programs in which Engineering Schools participate or coordinate, such as externally funded programs
    Call for ApplicationsAnnounced when the program is available

Inquiry and Submission of documents
International Exchange Team,
Engineering Schools, Tokyo Tech
Ext. 3969
Email: ko.intl@jim.titech.ac.jp
Room No. 256, Main Building 2F

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