東京工業大学 工系3学院工学院、物質理工学院、環境・社会理工学院

[Apply Now!] 2021 Summer Call for Applicationspdf Japanese

Engineering School Exchange Programs

Table of contents

Overview

SERP 001

Tokyo Tech’s Engineering Schools offer a number of international exchange programs for talented students, based on agreements with the overseas partner institutions listed on this website. In these programs, students are dispatched to laboratories at host institutions to conduct research. We believe that such experiences help students develop their skills in their research field and mutual understanding required of future global researchers. Nominated students will be provided with a stipend to cover some expenses from Engineering School Funds.


Call for Applications

The "Call for Applications" will be announced to the faculty members of Engineering Schools as well as on this website.
In principle, application to the C1 program is open once a year for the summer dispatch only, though some institutions may open additional applications for fall dispatch. Applications for C2, C3, and C4 are open three times a year, while that for C5 is when the program is available.
SummerFallWinter
Application periodNovember-DecemberApril-MayAugust-September
ScreeningMid-JanuaryEnd of May - Beginning of JuneEnd of September - Beginning of October
DepartureJuneSeptemberDecember
Program CategoryC1・C2・C3・C4(C1)・C2・C3・C4C2・C3・C4

Eligibility

  1. Postgraduate students (PhD or Master’s) of Engineering Schools at Tokyo Tech.
  2. Students who satisfy the requirements provided by the program and host institutions, including language ability and grades. Please refer to the “Call for Applications” for details (provided by each host institution).
  3. TOEFL (iBT) 70 or above, TOEIC 650 or above

  *The requirements for the C5 program may differ from the above.

Expenses

  1. Airfare expenses and/or a stipend will be provided based on screening results.
  2. Even when usage fees for research equipment or facilities, registration and other fees are incurred, these costs will not be covered by Tokyo Tech and must be paid by participants.
  3. Expenses for VISA applications must be paid by participants.
  4. Japanese government (MEXT) scholarship students or JSPS Research Fellows will be provided only with airfare expenses (or paid in part thereof).
  5. If you receive other scholarships, you are still eligible to receive a stipend provided from the Engineering Schools’ Fund, though the amount will be adjusted. Please provide information regarding other scholarships you receive in your application.

Notes

  1. When deciding on your period of stay, keep in mind that it takes more than three months to begin your studies abroad after your application has been accepted by the host laboratory.
  2. Make your study plan carefully considering class times and examination periods at Tokyo Tech.
  3. Submit your application documents by the deadline. The interview date will not change under any circumstances.
  4. Nominated students are required to take the “International Research Program” course (breadth course) designated by the faculty.
  5. Nominated students are encouraged to participate in International Exchange Events organized by Tokyo Tech or Engineering Schools for extra material to include in their study abroad report in the Tokyo Tech Chronicle.


Application and Screening

  1. Submit application documents to the International Exchange Team, following instructions written on the “Call for Applications”.
  2. A review of the submitted documents and an interview will be conducted by the International Exchange Committee members.
  3. The interview will be conducted in English. Applicants are required to make a brief self-introduction and explain their study-abroad plan in five minutes. This will be followed by a five-minute Q&A session.
  4. Do not distribute documents during the interview. All necessary information should be included in your application.

Procedures

If you are selected for the program, please follow the necessary procedures and instructions from the International Exchange Team. A brief summary of required actions is listed below.
Before Studying Abroad
TimeActionRelated offices, etc.
As soon as possible1Decide on the period of your stay2 and get approval at a faculty meeting
More than two months prior to the commencement month of your study abroad Submit a “Request to Study Abroad”Student Div. (Ookayama・Suzukakedai)
Soon after you decide your period of staySubmit a “Letter of Commitment”International Exchange Team
Two months prior to your departureProcedures to receive JASSO Scholarship3
  *Eligible persons only
International Exchange Team
More than one month prior to your departureProcedures to receive Engineering School Funds3
  *Eligible persons only
International Exchange Team
During the Course Registration Period Take the “International Research Program” course (breadth course)Online registration and designated faculty
Two weeks prior to your departure Purchase the Overseas Travel Insurance designated by Tokyo Tech (JPY 30 mil. or more medical treatment and rescue coverage, and JPY 100 mil. or more indemnity liability)
Online registration
Prepare by yourself
  • VISA application (if necessary)4
  • Flight and accommodations
  1. Approval should be obtained more than two months prior to your departure (For example, if you depart in September, you have to get approval by the end of June). Please decide on your period of stay while keeping in mind that it takes more than three months to start your studies abroad after your application has been accepted by the host laboratory.
  2. If you change your period of stay, please contact both the International Exchange Team and the Student Division ASAP. The stipend from the Engineering Schools’ Funds may be reduced with shortened study periods.
  3. The amount paid from the Engineering Schools’ Funds may be adjusted for recipients of other scholarships such as JASSO.
  4. Please check with your host institution regarding your VISA and submit the application by yourself. The International Exchange Team will issue the certificate required for a VISA application as per your request.
After Studying Abroad
TimeActionRelated offices, etc.
Before returning to Japan Request Academic Supervisor at Host Institution to write
  • An "evaluation" (any format)1
  • A "record of the research done"
Soon after returning to Japan Submit
  • a “Study Abroad Report”
  • a "Study Report"
Student Div. (Ookayama・Suzukakedai)
Within two weeks after returning to Japan Those who received a JASSO scholarship must submit the necessary forms  Eligible persons only International Exchange Team
Within one month after returning to Japan
  • "Eng. Schools Int’l Exchange Program Report"2
  • Documents for immigration confirmation (photocopy of passport pages or air tickets)
  • The "evaluation"1 written by the supervisor at the host institution.
International Exchange Team
Procedure for approval of credits obtained while studying abroad Student Div. (Ookayama・Suzukakedai)
  1. JASSO Scholarship recipients are required to submit an evaluation.
  2. Reports submitted by participants are posted on the website window.

Other information

東工大留学生

Five categories of programs

C1: Summer Exchange Research Program (SERP)

OutlineShort term study-abroad program at SERP partner institutions
Call for ApplicationsOnce a year (November - December, Screening in January)
No. of Nominees Around two students per institution (GPA requirement for the previous year: above 2.30)
Tuition Waived
Enrolment Period Two to three months from June to September (details depend on the host laboratory).
Longer than a two-month stay is recommended.
SERP partner universities
Institution Department or school
* University of Cambridge Department of Engineering
University of Oxford Department of Materials
University of Warwick School of Engineering
University of Southampton (not specified)
Ecole Polytechnique (not specified)
Sorbonne Universite (formerly Universite Pierreet-Marie-Curie) (not specified)
Universidad Politecnica de Madrid (not specified)
* RWTH Aachen University Faculty of Mathematics, Computer Science and Natural Sciences
Faculty of Civil Engineering
Faculty of Mechanical Engineering
Faculty of Georesources and Materials Engineering
Faculty of Electrical Engineering and Information Technology
University of Wisconsin - Madison College of Engineering
UC Santa Barbara College of Engineering
Karlstad University Faculty of Health, Science and Technology

Notes

  1. Applicants are required to contact the International Exchange Team for instructions prior to application.
  2. For institutions marked with an asterisk (*), start negotiating with the host institution faculty after contacting the team, and obtain written acceptance prior to application.
  3. For institutions other than those marked with an asterisk (*), refrain from starting negotiations.
  4. Please note that you may not be accepted to the laboratory of your choice depending on the convenience of the host institution.

C2-a : AOTULE Student Exchange Program (AOTULE)
  (Asia-Oceania Top University League on Engineering:AOTULE)

OutlineShort term study-abroad program at AOTULE member institutions
Call for ApplicationsThree times a year (screening: January, June, and October)
No. of Nominees Around two students per institution (GPA requirement for the previous year: 2.30 or above)
Tuition Waived
Enrolment Period Two to three months (details depend on the host laboratory).
Longer than a two-month stay is recommended.
AOTULE member institutions
Institution Department or school
The University of Melbourne School of Engineering
Tsinghua University School of Aerospace Engineering
National Taiwan University College of Engineering
College of Electrical Engineering and Computer Science
The Hong Kong University of Science and Technology School of Engineering
Institut Teknologi Bandung (not specified)
KAIST
Korea Advanced Institute of Science and Technology
(not specified)
University of Malaya Faculty of Engineering
Indian Institute of Technology Madras (not specified)
Hanoi University of Science and Technology (not specified)
Nanyang Technological University College of Engineering
Chulalongkorn University Faculty of Engineering
University of Moratuwa (not specified)

Notes

  1. Applicants are required to contact the International Exchange Team for instructions prior to application. Refrain from starting negotiations with the host institution faculty before contacting the team.
  2. Please note that you may not be accepted to the laboratory of your choice depending on the convenience of the host institution.

C2-b: Asia-Oceania Strategic Universities Exchange Program: AOSU

OutlineShort term study-abroad program at AOSU partner institutions
Call for ApplicationsThree times a year (screening: January, June, and October)
No. of Nominees Around two students per institution (GPA requirement for the previous year: 2.30 or above)
Tuition Waived
Enrolment PeriodTwo to three months (details depend on the host laboratory).
Longer than a two-month stay is recommended.
AOSU partner institution
Institution Department or school
Wuhan University of Technology
(not specified)
National Cheng Kung University
College of Engineering
Thammasat University School of Engineering
Singapore University of Design and Technology (not specified)
National Taiwan University of Science and Technology College of Engineering
College of Electrical Engineering and Computer Science
College of Applied Sciences

Notes

  1. Applicants are required to contact the International Exchange Team to seek instructions prior to application. Refrain from starting negotiations with the host institution faculty before contacting the team.
  2. Please note that you may not be accepted to the laboratory of your choice depending on the convenience of the host institution.

C3 : Other Institutions Having School-to-School or University-Wide Student Exchange Agreement

OutlineStudy at partner institutions (excluding institutions listed in C1 and C2)
Call for ApplicationsThree times a year (screening: January, June, and October)
No. of Nominees Not specified
Tuition Tuition waiver is not guaranteed.
Enrolment Period Two to three months (details depend on the host laboratory).
Longer than a two-month stay is recommended.

Notes:

  1. Applicants are required to write the name of the research group/department of the host institution at which they prefer to be accepted on their application form. In addition, it would be preferable for applicants to start negotiating with the host institution faculty and obtain written acceptance prior to submitting their application.
  2. In principle, applicants for category (C3-b) should apply for a relevant university-wide student exchange program and be accepted before the application. Applicants who could neither apply for the relevant university-wide program nor be accepted are required to attach a written statement of reasons (any format) to explain their application to this program.

Host institutions in the past years (listed in random order)

University of Washington, University of California, Berkeley, Georgia Institute of Technology (USA), The University of British Columbia (Canada), ETH Zurich, Swiss Federal Institute of Technology Lausanne (Switzerland), KTH Royal Institute of Technology, Jonkoping University (Sweden), TU Delft (the Netherlands), Technische Universitat Munchen, German Aerospace Center (Germany), University of Genoa (Italy), Middle East Technical University (Turkey), Seoul National University (South Korea).

C4 : Exchange with Other Institutions Deemed Necessary or Appropriate by Engineering Schools

OutlineInstitutions to which the Engineering Schools may deem it necessary or appropriate to dispatch their students, except for the host institutions listed in categories (C1), (C2), and (C3).
Call for ApplicationsThree times a year (screening: January, June, and October)
No. of Nominees Not specified
Tuition Tuition waiver is not guaranteed.
Enrolment Period Two to three months (details depend on the host laboratory).
Longer than a two-month stay is recommended.

Notes:

  1. Applicants are required to write the name of the research group/department of the host institution at which they prefer to be accepted on their application form, and attach a written statement of reasons (any format) explaining why they chose this institution.
  2. A written statement of reasons (any format) issued by a department chair or academic supervisor is also required to be attached to the application form.
  3. It is preferable that applicants start negotiating with the host institution faculty and obtain written acceptance prior to submitting the application.

Host institutions in the past years (listed in random order)

The Catholic University of America (USA), University of Toronto (Canada), Max Planck Institute (Germany), University College Dublin (Ireland), City University of Hong Kong (China).


C5 : Temporary Student Exchange Program by Engineering Schools

OutlineTemporary (limited term) exchange programs in which Engineering Schools participate or coordinate, such as externally funded programs
Call for ApplicationsAnnounced when the program is available

Inquiry and Submission of documents
International Exchange Team,
Engineering Schools, Tokyo Tech
Ext. 3969
Email: ko.intl@jim.titech.ac.jp
Room No. 227, Main Building 2F

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